Welcome Back to Full Onsite Return to CampusImportant Reminders as We Transition Back
Employees who are vaccinated after November 8, 2021 will be considered partially vaccinated as of the date of their first dose, and they must follow the other requirements of these protocols:
- Notify Employee Exception of their COVID‑19 vaccination status, including the date of the first dose (Pfizer or Moderna) or single dose (Johnson & Johnson), and the date scheduled for the second dose (if applicable).
- Adhere to the College’s COVID-19 testing protocols until the employee is fully vaccinated.
Weekly COVID‑19 Testing Required for Employees Who Submitted Exceptions to Vaccination
Employees who have been approved for an exception or who have an exception request under review (i.e., in pending status) will be notified and provided information and instructions on the weekly COVID‑19 testing requirement. Additionally, supervisors will be notified if the employee is required to follow the College’s COVID‑19 testing requirement; however, supervisors will not be informed as to the reason. Information and instructions on the weekly testing requirement will also be shared with the supervisors.
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Open Enrollment Closes Friday, November 12, 5 p.m.
There are just two days remaining in the open enrollment period. Employees who would like to receive benefits for 2022 must make thier elections by 5 p.m., Friday, November 12. Submissions to enter the raffle drawing for this year’s contest are also due by 5 p.m., Friday, November 12. See contest details.
Important Tasks to Complete During Open Enrollment - Log in to Workday to review your current benefits, update your beneficiaries, and your emergency contacts.
- Confirm HSA and FSA elections. As you know, employees must always elect Flexible Spending Accounts (FSA) and/or Health Savings Accounts (HSA) each and every plan year.
- Confirm or waive the current Supplemental Retirement Account (SRA) election, if an account is already established. Only existing, unchanged SRA elections will roll over to 2022. New SRA requests should follow the current process outside of the open enrollment period.
- Attend one or more vendor-provided Information Sessions.
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Montgomery College Celebrates Compliance and Ethics Week
To acknowledge the positive impact of compliance and ethics on organizations, Montgomery College celebrates with a week of compliance and ethics activities. During this week, the College recognizes and promotes the importance of integrity, responsibility, compliance, and ethics to its mission. Each day, employees will receive online information and activities to engage them. The Office of Compliance, Risk, and Ethics sponsors compliance and ethics workshops during the week. Learn more about this week’s events.
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Confirm Your Direct Deposit and Tax Withholding Elections by November 12
As you review and confirm your benefits, beneficiaries, and emergency contacts for 2022, you should also confirm your current address and tax withholding and direct deposit elections to ensure the most accurate information is imported into Workday. During our payroll parallel testing for the transition to Workday in January 2022, we discovered many employees that moved from one state to another and did not update their applicable tax withholding form. We intend to send targeted messaging to those in this category, but encourage all employees to take the time to make sure their tax withholding and direct deposit information is accurate for January 2022 by the Open Enrollment deadline of November 12. Please look for additional communications from the Workday project team regarding this and other important action items to ensure a smooth transition. If you find you need to securely make a change to your tax withholdings and/or direct deposit information, please visit Payroll and select Upload Federal and State Withholding Forms and/or Online Direct Deposit Authorization Form.
Please contact Payroll with any questions.
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Additional Workday Trainings Available Now Until Workday Blackout Begins November 27
Additional Workday trainings launched this week, including Workday Core Concepts Training, which is recommended for all employees. Workday training is currently accessible via MC Learns through Workday, until the blackout period begins November 27, 2021 and continues through January 2, 2022.
However, during the Workday blackout period, training courses are available directly through the Workday Training page.
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Employee Connections Group Program Offers Upcoming Webinars
About the Program
Upcoming Webinars to Support Employees
Tuesday, November 30, 2 p.m.
“The Impacted of Attitude on Work and Life,” presented by ComPsych
Thursday, December 2, 1 p.m.
“Skills Workshop,” presented by Stephanie Will
Monday, December 13, 10 a.m.
“Managing Holiday Stress,” presented by ComPsych
Thursday, November 18, 2 p.m.
“Retirement Income Strategies, MD State Pension,” presented by AIG
Thursday, December 9, 3 p.m.
“Your Retirement Plan at Work,” presented by AIG
Thursday, December 16, 2 p.m.
“Retirement Planning,” presented by AIG
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| Important DatesFriday, November 12
Timesheets due at noon
Monday, November 15
Wednesday, November 24
Sick and Safe Leave (SSL) deadline for part‑time, SSL‑eligible employees to use or lose leave over 40 hours. See the memo.
Timesheets due by noon (early deadline due to Thanksgiving holiday; College closed)
Saturday, November 27
Workday blackout period begins, continuing through January 2, 2022.
Thursday, December 23
Last day to use or lose annual and personal leave. See the memo for carryover limits. Any unused leave will be lost as of December 24, 2021.
Last day for full‑time, SSL‑eligible employees to use or lose leave over 40 hours. See the memo.
Weekly Stretch Breaks
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| Is Your Contact Information Up to Date in Workday?
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Dates and DeadlinesWorkday Blackout PeriodNovember 27, 2021 through January 2, 2022
Workday Goes LiveJanuary 3, 2022
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Guidance and resources for MC employees as Montgomery College has shifted back to full onsite, in‑person operations
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Flu Shots for Employees
Free flu shot clinic on Friday, November 12, 10 a.m.–2 p.m.
Rockville Campus, SC 125
Register (Sign-up code: MC)
All new and past wellness members must enroll via Workday to receive wellness information and incentives.
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Join MC Employee Facebook Group
Stay up to date on the latest news by joining our private MC employee Facebook group. This group is only open to MC employees and will require approval to join.
Let’s stay connected.
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Back Issues of Employee Matters Newsletter Online
Miss an issue? Find current and previous issues of the Employee Matters newsletter and other Human Resources and Strategic Talent Management news and employee communications here.
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