Montgomery College Employee Matters (newsletter nameplate)

Office of Human Resources and Strategic Talent Management | Vol. 3, No. 1 | January 5, 2022
Image of mobile device screen showing Workday logo with another Workday logo in the background

What Should I Do Now That Workday Is Open?

As of January 3, Workday is open and you can access MC Learns through Workday again for FY22 required trainings, and other professional development, as well as enter time off (all employees) or enter time worked (hourly employees). Payroll and Finance are now live, so what’s next?

Next Steps for the Week of January 3

All Employees:

Log in to Workday to review and verify your information.

  • Use the Personal Information app to ensure your address, personal information (including a personal email address), and emergency contacts are up to date.
  • Use the Benefits app to confirm 2022 benefit elections and beneficiaries (if applicable).
    (Please note that most of the bi-weekly insurance premium deductions for benefits plans increased as of January 1, 2022. Contact the Benefits Team to report any errors.)
  • Use the Pay app to review and confirm payment elections for payroll and reimbursements.
    (Please note that you must be connected to the College’s secure network onsite or by VPN to make payment election changes.)
  • Use the Pay app to review and confirm tax elections.
  • Go to Profile on the Workday home page (icon upper right) to confirm whether you are hourly or salary for time tracking and leave. In your Profile, under Job Details, click on your Position and scroll down to view Job Exempt to confirm whether you are paid hourly (Job Exempt: No) or by salary (Job Exempt: Yes).

Use the Absence app in Workday to enter leave requests.

Enter time off for December 25, 2021 and beyond. Even if your supervisor already approved leave requests outside of Workday, all time off must be entered in Workday to be properly accounted for.

Non-Exempt (Hourly) Employees and Their Supervisors:

Use the Time app in Workday to enter hours worked.

Enter hours worked for the December 25, 2021–January 7, 2022 pay period. Employees must submit timesheets and supervisors must approve by noon on Friday, January 7, 2022 (hourly employees only).
Hourly employees should only enter total hours worked as “Regular” and Workday will make the overtime calculations, if applicable. Please refer to the Enter Time video and the Enter Time and Enter Time for Shift Differential job aids on the Workday Training page under HRSTM and Payroll.
Only non-exempt (hourly) employees report hours worked on timesheets in Workday; exempt (salary) employees do not have timesheets in Workday.

EAP Request Process Now Initiated in Workday

As of January 3, 2022, employees will initiate the Educational Assistance Program (EAP) request process in Workday. Any current EAP requests held until January 3 should now be initiated in Workday. Please refer to Workday Training for information. Additional videos, trainings, open labs, and resources will be available in January 2022. Please stay tuned for more details.

Workday Training Resources

Visit Workday Training for job aids, training videos, and other resources.
Photo illustration of Monty the Raptor making a snow angel in the snow

Timesheet Guidance for January 3 Snow Event

Effective 7 a.m. on Monday, January 3, 2022, all College in-person classes and activities were cancelled due to hazardous weather conditions. All online winter session classes were to proceed as normal. Employees with the capacity to telework were directed to continue their normal schedules remotely and telework for the day. A limited number of designated essential personnel, as directed by their supervisor, were required to report to work onsite. For directions and links on reporting time on January 3, please see the January 5 memo.
Illustration of a generic calendar page behind a clock showing days of the month and a day that is circled

Important Upcoming Dates, Reminders, and Deadlines for MC Employees

As we begin the new year with Payroll and Finance managed through Workday, please be sure to mark your calendars for these important upcoming dates, reminders, and deadlines for employees.

January 2022

  • First timesheets in Workday must be submitted and approved by noon (hourly employees)
    Friday, January 7
    Time must be entered and submitted by the deadline in order to get paid on the applicable pay date. Late timesheets will result in delayed pay. See the job aid or video.
  • First pay date in Workday for pay period ending January 7
    Friday, January 14
    (Workday payslip visible two days before pay day)
  • First full pay period in Workday
    January 8–21 (payslip visible two days before pay day)
Photo of Montgomery College Interim President Dr. Charlene Dukes

Spring 2022 Opening Meeting Set for Tuesday, January 18

Join Interim President Dr. Charlene Dukes for the Spring 2022 Opening Meeting on Tuesday, January 18 at 9 a.m. The virtual meeting will focus on the theme “Embracing Change: Building the Next Normal.”
Photo of Dr. Jermaine Williams

Dr. Jermaine Williams Named Next President of the College

In case you missed the news in December, Montgomery College Board of Trustees Chair Michael Knapp announced to the College community on December 17 that Dr. Jermaine Wiliams was selected as the next president of the College. Dr. Williams officially begins his role as president in the first quarter of 2022. Dr. Charlene Dukes will continue to serve as interim president and work closely with Dr. Wiliams and College leadership to help ensure a smooth transition. Read more.
Photo of an award ribbon imprinted with the words “Quality Achiever”

Call for Nominations: Outstanding Staff, Staff of the Year, and Outstanding Faculty Awards for FY22

The nomination process is underway for Outstanding Staff, Staff of the Year, and Outstanding Faculty Awards for the 2021–2022 academic year. Details about each category and how to nominate are below.

Outstanding Staff Awards (OSA)

These awards are awarded based on four categories: Excellence in Performance, Excellence in Customer Service, Excellence in Innovation, and Excellence in Serving Students. The Outstanding Staff awardees will receive a one-time payment of $2,000. Learn more and nominate a staff member.

Staff of the Year Award

The Staff of the Year award recognizes an individual who consistently exemplifies exceptional performance, leadership, and service that has a broad impact on the collegewide community. The Staff of the Year awardee will receive a one-time payment of $5,000. Learn more and nominate a staff member.

Outstanding Faculty Awards

These awards recognize individual full- and part-time faculty members who exemplify the excellence that characterizes the entire Montgomery College faculty. For the current year, each faculty member recognized with an Outstanding Faculty Award will receive a one-time payment of $2,000. Awardees receiving the Full-Time Faculty of the Year and Part-Time Faculty of the Year awards will receive $5,000 each. A committee of faculty and administrators, representing each campus and Central Services, will review all nominations and recommend awardees. Learn more and nominate today.

Important Dates

Wednesday, January 5

Next Generation Wellness spring 2022 virtual fitness classes begin. See schedule.

Friday, January 7

Non-exempt (hourly employees): First timesheets due in Workday by noon.
See training video or job aid.
Time must be entered and submitted by the deadline in order to get paid on time.
Enter absence (leave requests) for December 25, 2021 and beyond in Workday (all employees). See job aid or training video for instructions.

Friday, January 14

First pay date in Workday for pay period ending January 7. (Workday payslip visible two days before pay day)

Monday, January 17

Dr. Martin Luther King, Jr. holiday; College closed.

Tuesday, January 18

Spring 2022 Opening Meeting, 9 a.m. “Embracing Change: Building the Next Normal”

Wednesday, January 19

“Manager Self-Service Overview” Workday training (for managers) via Zoom, 12–2 p.m. Visit MC Learns through Workday.

Thursday, January 20

“Period Activity Pay” Workday training (for academic aides and WDCE partners) via Zoom, 2–4 p.m. Visit MC Learns through Workday.

Weekly Stretch Breaks

Join us for virtual stretch breaks. See schedule.
Workday (logo)

Dates and Deadlines

Payroll and Finance
now live in Workday;
MC Learns reopens

As of Monday, January 3

First timesheets due
(hourly enmployees)

Friday, January 7

First pay date in Workday

Friday, January 14

First full pay period
in Workday

Saturday, January 8
through Friday, January 21

See FY22 required Workday training for employees.

Return to Campus

Employee Guidance
Current guidance for MC employees as the College shifts back to full onsite, in‑person operations
Return-to-Campus Guidelines for Employees
COVID-19 Vaccinations
Employee COVID-19 Vaccination, Safety, and Disciplinary Action Protocols
Employee FAQs
Daily COVID-19 Symptom Self-Assessment
MC Next Generation Wellness (logo)

New Spring Schedule

The MC Next Generation Wellness program offers online classes daily, including arms and abs, barre, boot camp, cardio and core, core power, core and stretch, circuit training, hip hop dance, quigong, Pilates, yoga, Zumba®, and more. Visit Wellness for the schedule and descriptions of classes.
All new and past wellness members must enroll via MC Learns through Workday to receive wellness information and incentives.
ENROLL
Visit MC Wellness for class schedules, wellness forms, and resources.
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Join MC Employee Facebook Group

Stay up to date on the latest news by joining our private MC employee Facebook group. This group is only open to MC employees and will require approval to join.
Let’s stay connected.

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More Information

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