Office of Human Resources and Strategic Talent Management | Vol. 3, No. 2 | January 12, 2022

Photo of Montgomery College Interim President Dr. Charlene Dukes

Spring Opening Meeting Set for Tuesday, January 18

Join Interim President Dr. Charlene Dukes for the Spring 2022 Opening Meeting on Tuesday, January 18 at 9 a.m. The meeting will focus on the theme “Embracing Change: Building the Next Normal.” There are no accommodations for an in-person audience for this event, as the meeting will be livestreamed only.

Photo of books and notebook and pen on a laptop keyboard

ELITE Offers Workshops for Professional Week

The Office of E-Learning, Innovation, and Teaching Excellence (ELITE) offers a variety of professional development opportunities via Zoom for faculty and staff beginning Thursday, January 20, during Spring 2022 Professional Week. Presentations, workshops, and informational speed sessions such as “Re-Building Face-to-Face Relationships with Students,” “Work-Life Balance,” “Resilience in the Face of the Ongoing Pandemic,” and more, focus on timely topics. For descriptions and times, see the full schedule.

Workday is Open! Important Reminders

As of January 3, Workday is open and you can access MC Learns through Workday again for FY22 required trainings, and other professional development, as well as enter time off (all employees) or enter time worked (hourly employees). Payroll and Finance are now fully live.

Action Items for Employees in Workday

All Employees:

Log in to Workday to review and verify your information.

Use the Personal Information app to ensure your address, personal information (including a personal email address), and emergency contacts are up to date.
Use the Benefits app to confirm 2022 benefit elections and beneficiaries (if applicable).
(Please note that most of the bi-weekly insurance premium deductions for benefits plans increased as of January 1, 2022. Contact the Benefits Team to report any errors.)
Use the Pay app to review and confirm payment elections for payroll and reimbursements.
(Please note that you must be connected to the College’s secure network onsite or by VPN to make payment election changes.)
Use the Pay app to review and confirm tax elections.
Read the memo about Your Pay in Workday and review the guide for help understanding your payslip.

Use the Absence app in Workday to enter leave requests.

Continue to enter time off for December 25, 2021 and beyond. Even if your supervisor already approved leave requests outside of Workday, all time off must be entered in Workday to be properly accounted for.

Non-Exempt (Hourly) Employees and Their Supervisors:

Use the Time app in Workday to enter hours worked.

Begin to enter hours worked for the January 8-21, 2022 pay period on a regular basis. Employees must submit timesheets and supervisors must approve by noon on Friday, January 21, 2022 (hourly employees only). Please plan to enter time daily, which allows Payroll to review on an ongoing basis and follow up to assist employees and supervisors.

Hourly employees should only enter total hours worked as “Regular” and Workday will make the overtime calculations, if applicable. Please refer to the Enter Time video and the Enter Time and Enter Time for Shift Differential job aids on the Workday Training page under HRSTM and Payroll.

Only non-exempt (hourly) employees report hours worked on timesheets in Workday; exempt (salary) employees do not have timesheets in Workday.

EAP Request Process Now Initiated in Workday

As of January 3, 2022, employees will initiate the Educational Assistance Program (EAP) request process in Workday. Any current EAP requests held until January 3 should now be initiated in Workday. Please refer to Workday Training for information. Additional videos, trainings, open labs, and resources are being developed. Please stay tuned for more details.

Workday Training Resources Available

Visit Workday Training for job aids, training videos, and other resources.

Photo of a mortarboard and cash bills on top of a computer keyboard

McDaniel College Offers Scholarship for Children of K-12 and Community College Employees

In recognition of the importance of excellent teaching, McDaniel College offers the Educator’s Legacy Scholarship of up to $120,000 over four years to the children of K-12 and community college educators. This means that any child of a benefits-eligible MC employee who meets the eligibility criteria, including professors, counselors, support staff, custodians, and administrators, can earn this scholarship. Learn more.

Back Issues of Employee Matters Newsletter Online

Miss an issue? Find current and previous issues of the Employee Matters newsletter, as well as other Human Resources and Strategic Talent Management (HRSTM) news and employee communications here.

Submission for the Newsletter?

Please email your submission to HRSTM by noon on Tuesdays.

Important Dates

Friday, January 14

First pay date in Workday for pay period ending January 7. (Workday payslip visible one day before pay day)

Monday, January 17

Dr. Martin Luther King, Jr. holiday; College closed.

Tuesday, January 18

Spring 2022 Opening Meeting, 9 a.m. “Embracing Change: Building the Next Normal”

Spring 2022 Professional Week begins. See the schedule of workshops.

Wednesday, January 19

“Manager Self-Service Overview” Workday training (for managers) via Zoom, 12–2 p.m. Visit MC Learns through Workday.

Thursday, January 20

“Period Activity Pay” Workday training (for academic aides and WDCE partners) via Zoom, 2–4 p.m. Visit MC Learns through Workday.

Weekly Stretch Breaks

Join us for virtual stretch breaks. See schedule.

Upcoming Pay Dates

First pay date in Workday

Friday, January 14
(Workday payslip visible one day before pay day on January 13)

First full pay period
in Workday

Saturday, January 8
through Friday, January 21
(Workday payslip visible two days before pay day on January 26)

Return to Campus

Employee Guidance

Current guidance for MC employees as the College shifts back to full onsite, in‑person operations

Return-to-Campus Guidelines for Employees

COVID-19 Vaccinations

Employee COVID-19 Vaccination, Safety, and Disciplinary Action Protocols

Employee FAQs

Daily COVID-19 Symptom Self-Assessment

The MC Next Generation Wellness program offers online classes daily. Visit Wellness for the schedule and class descriptions.

All new and past wellness members must enroll via MC Learns through Workday to receive wellness information and incentives.

ENROLL

Visit MC Wellness for more.

Join MC Employee Facebook Group

Stay up to date on the latest news by joining our private MC employee Facebook group. This group is only open to MC employees and will require approval to join.

Let’s stay connected.

More Information

For contact information by person or topic, please visit the Office of Human Resources and Strategic Talent Management website for the Points of Contact link.