Montgomery College Employee Matters (newsletter nameplate)

Office of Human Resources and Strategic Talent Management | Vol. 4, No. 17 | May 10, 2023

mc spring closing meeting

MC Spring Professional Week and Closing Meeting: A Celebration of Employees and Students

On Wednesday, May 17, MC will honor its employees and students during the Spring Professional Week and Closing Meeting led by Dr. Jermaine F. Williams. The Closing Meeting will be held at 9 a.m. in Globe Hall on the Germantown Campus and via livestream from the Closing Meeting website.
Join us as we celebrate our students and the 70 staff recipients who received special recognition awards in Q3. For details about Professional Week and other related activities, please visit the Closing Meeting website.
photo of covid virus on colored wooden people

The Next Phase in COVID-19 Healthcare Coverage

The federal COVID-19 public health emergency will end on Thursday, May 11, 2023. Beginning May 12, 2023, COVID-19 vaccines, testing, and treatment will be covered like any other condition.

For Kaiser Permanente Members
  • COVID-19 vaccines will be covered under preventive benefits at applicable plan cost-sharing, typically $0.
  • COVID-19 PCR testing will be covered under the outpatient diagnostic lab benefit at the applicable plan cost-sharing.
  • COVID-19 over-the-counter (OTC) antigen tests will not be covered, consistent with current plan coverage that does not cover OTC tests.
  • COVID-19 treatment will be covered under the drug benefit with applicable plan cost-sharing.
  • Out-of-Network (OON) Services for COVID-19 (e.g., OTC antigen tests, treatment, and vaccines) will only be covered for urgent care and emergency services when legally required.
For Cigna HealthCare Members
(Cigna plans use Caremark as the prescription vendor)
  • Covered as Preventive:
    COVID-19 vaccines will be covered under the preventive benefit, same as the flu shot, at 100 percent in-network only at a doctor’s office.
  • Covered as medically necessary/appropriate with an applicable cost share based on plan design and place of service:
    • PCR lab testing: coverage under your lab benefit
    • FDA-approved antivirals and therapeutics
    • COVID treatment
  • No longer covered:
    Over-the-counter (OTC) COVID-19 tests. The Internal Revenue Service does consider these tests eligible medical expenses reimbursable under health savings accounts and flexible spending accounts. Customers may use funds to pay for OTC kits separate from the health plan.
man putting payroll check in jacket

Deferred Pay Program

The Deferred Pay Program (DPP) for full-time faculty is now open for the FY24 academic year.
To learn more about eligibility, how DP deductions are calculated, and the benefits and limitations of the program, please visit the Deferred Pay Program page on the Office of Human Resources and Strategic Talent Management (HRSTM) website.
Additionally, please also read the DPP memo that was sent out on May 8, 2023, for important reminders and information.
photo of mc building with your voice your mc blurb

Don't Miss Out! Recap of the 2023 “Your Voice, Your MC” Survey Results

If you missed the initial presentation on the 2023 “Your Voice, Your MC” survey results, you have another chance to join us for the second presentation on Tuesday, May 16, from 1–2 p.m. You will learn the survey's key findings, followed by a Q&A session until 2:30 p.m.
Don't miss this opportunity to gain valuable insights from the findings of the poll. Register for the Zoom webinar today.
photo of Farah Vivas

Employee Spotlight: Meet Farah Vivas

Meet Farah Vivas, a dynamic HR Workday analyst who works in the Office of Human Resources Strategic and Talent Management (HRSTM) Business Services unit. Farah moved to the United States from Venezuela in 1980. She attended The Catholic University in D.C. and earned a bachelor's degree in mechanical engineering and a master's degree in biomedical engineering.
In 1997, Farah returned to Venezuela to focus on raising her daughters. Unfortunately, political turmoil in Venezuela forced them to return in 2010 to start over.
Starting over meant joining MC and launching a new career path in 2013 after twenty years of being out of the workforce. Farah started off as a casual temp until 2015, when she became an HR associate. As she transitioned into HR, she earned the SHRM-CP certification and a management certificate at MC.
Looking back at her HR experience, Farah takes pride in all of the Spanish-speaking employees whom she has had the privilege of assisting.
Becoming a Workday HR analyst and a Workday-Pro professional is a significant achievement. Workday’s implementation was a complex and challenging process that required strong project management skills, technical expertise, and a deep understanding of the HR function. Farah attributes this achievement to her academic background and unique career path, both of which have given her a skillset and perspective that are versatile and adventurous.
In her spare time, Farah loves to spend time with her dog, Matata, and travel the world.
photo of red nominate box with three envelopes

Nominate Your Colleague for a Quarterly Staff Special Recognition Award for FY23

The Montgomery College Special Recognition Award (SRA) recognizes and celebrates staff members for exemplary performance on the job or for providing superior customer service to others at a time or event. Awards are bestowed quarterly throughout the fiscal year. Current full-time or part-time staff members employed at the College for at least one year are eligible to receive the SRA once per fiscal year.

The FY23 fourth quarter (Q4) award timeline is open for accepting nominations. The closing deadline is June 10, 2023.

Visit the awards page of the Office of Human Resources and Strategic Talent Management website to nominate a staff member and for more information about the SRA.

Congratulations to all Q3 Special Recognition Award recipients!
silhouette of face using colorful thread

MC Wellness: Prioritizing Mental Health at MC

We are delighted to host activities to foster the mental well-being and health of our employees.
  • Thursday, May 11, Virtual Healthy Happy Hour to De-stress with Jeremy Ragdale at the Piano Bar from 4–5 p.m. Register for the MC Wellness featured event.
  • Friday, May 13, Open Gym hours on all campuses will close for the summer at 1 p.m. Some classes will be offered in May. Please contact Megan Cooperman for May updates.
  • Wednesday, May 17, National Employee Wellness and Fitness Day. Learn hands-on CPR with Beth Ridings at Rockville (RV) SV 302 or virtually via Zoom. Contact Megan Cooperman for the Zoom link.
    20-Minute Line Dance Party at Central Services (CT), weather permitting, at 3 p.m.
To attend any wellness events, all participants must register for MC Wellness. If you have any questions, contact Megan Cooperman.
man pointing to topics associated with performance management

FY23 Annual Reviews: A Chance to Reflect and Grow

There are two (2) ways to prepare for the annual performance evaluation process. First, review and make final adjustments to your goals in Workday using the Manage Goals Job Aid. Second, complete your Required Training by Friday, June 30, 2023.
Visit the Performance Management webpage for more resources. Enroll in the "Goal Setting" course and watch "How to Enter Your Goals in Workday-Video Demonstration." Please contact the HRSTM Help Desk or your on-campus Human Resources Internal Consultant (HRIC) if you have any questions.
Performance self-evaluations and performance assessment training dates will be provided on the website soon.
photo of Alexander Valencia-Reyes #YouBelongHere MC

#YouBelongHere at Montgomery College

This month, Employee Matters features Montgomery College Television MCTV’s #YouBelongHere spotlight on Alexander Valencia-Reyes, an enrollment and student access specialist at the Takoma Park/Silver Spring Campus.
Alexander enrolled at MC after arriving from El Salvador. He earned an associate degree from MC in international business and is currently pursuing an associate degree in American Sign Language. Alexander has worked at the College since 2014 and has served on the Staff Council from 2017–2019.
Enrollment and Student Access Specialists like Alexander are the first point of contact for new students and Raptor Central's information resource for students, parents, and the public seeking information about MC's academic programs, services, and other resources.
This onsite interaction creates a welcoming and inclusive environment and strengthens the relationship between the College and the potential student and their family.
Do you want to participate in the MCTV’s #YouBelongHere campaign?
  1. Share a picture of yourself to be featured in the #YouBelongHere mosaic and/or
  2. Share a personal statement describing your experience of belonging at MC, what made you feel you belong here, how you found acceptance at MC, or your personal definition of diversity and inclusion.

Important Dates

Friday, May 12

“YuJa Video Advanced: Adding Captions, Editing Video, and Viewing Analytics,” 10 a.m.–noon, in Workday.

Saturday, May 13

Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors due in Workday by noon.

Monday, May 15

Professional Week May 2023: “Integrating Dual Language Instruction in Higher Education: Best Practices and Strategies,” 10–11 a.m., Register in Workday.

Professional Week May 2023: “Five Ways to Redesign Your Course in the Fall to Maximize Student Engagement,” 10–11 a.m., Register in Workday.

Professional Week May 2023: “Featured Speaker, Dr. Susan D'Agostino,” 1–2 p.m., Register in Workday.

Tuesday, May 16

“Microsoft Teams Essentials,”
2–4 p.m. Register in Workday.

Wednesday, May 17

“Mindset for Wellness”
1–4:15 p.m. Register in Workday

Teaching and
Working on Campus

Employee Guidance

Current guidance for MC employees since the College returned to full onsite staffing:
Employee Resources: Return to Campus
COVID-19 Vaccinations and Testing Requirements
Employee COVID-19 Vaccination, Safety, and Disciplinary Action Protocols
Daily COVID-19 Symptom Self-Assessment
Image of Monty the Raptor’s profile photo

Explore Careers at MC

See current job opportunities:

  • Administrative Aide II
  • Biology Instructional Associate
  • Building Equipment Mechanic II
  • Building Services Worker
  • Collegewide Mental Health Services Coordinator
  • Computer Science Instructional Full-time Faculty
  • Employment Services Specialist
  • ESOL Placement and Learning Advisor
  • Financial Aid Specialist
  • HVAC Mechanic I
  • Part-time ABE/GED Correctional Facility Instructor
  • Part-time Embedded Coaches and Tutors
  • Part-time Faculty Nursing (Medical/Surgical) Instructor
  • Part-time Faculty Surgical Technology Instructor
  • Part-time Faculty WDCE Literacy-GED Test Preparation
  • Program Coordinator
  • Transition Program Coordinator
Visit Careers or access the Career app in Workday, then “Find Jobs,” to view current academic and staff openings.
Workday “W” icon logo

Workday Support for Employees

Find job aids, training videos, and other resources on the Workday Training webpage.
photo of journalist holding a microphone

Become a Contributor for Employee Matters

Are you interested in submitting an article for publication or becoming a regular columnist for Employee Matters?
We’re always looking for fresh College and employee-related content and we'd love to collaborate with you and hear your story.
Please submit your articles to
Tiffani Smith by Monday at noon.
universal handicap icon with the word “EVACUATION” and arrow

Emergency Evacuation Accommodation

It is important for all employees to have an emergency evacuation plan in place in the event of an emergency. Those who may need assistance during an evacuation due to a disability should consider identifying themselves to employers and building managers to aid in the planning process.
If you have a disability and need
to develop and emergency evacuation plan, please contact Michael Harting, Emergency Management and Outreach Coordinator.
If you have a disability and wish to request an ADA accommodation, contact Rowena D’Souza, ADA Coordinator for faculty and staff.
MC Next Generation Wellness (logo)
The MC Wellness program offers online classes daily, including barre, bootcamp, cardio kickboxing, yoga, Zumba®, and more.
Visit the Wellness page for the 2023 spring schedule and descriptions of classes.
All new and past wellness members must complete the Wellness Enrollment Formand PAR-Q Form to participate in wellness offerings.
Visit MC Wellness for class schedules, wellness forms, and resources.

Employee Matters Newsletter Online

Miss an issue? Find current
and previous issues of the Employee Matters newsletter, as well as other Human Resources and Strategic Talent Management (HRSTM) news and employee communications here.
Facebook icon of an “f“ on a blue circle

Join the MC Employees Facebook Group

Stay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.

More Information

For contact information by person or topic, visit the Office of Human Resources and Strategic Talent Management website for Points of Contact.
Contact Us | Office of Human Resources and Strategic Talent Management