Employee Matters: June Special Edition
Welcome to the June edition of Employee Matters! This power-packed issue is filled with articles that will provide you with college insights, events, and important deadlines.
Please note that this will be the only newsletter for the month of June; our next publication will be on July 12.
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Maximizing EAP Benefits: Deadlines and Utilization Updates
To make the most of this valuable benefit, eligible employees are reminded to prioritize their education and professional development. Remember, EAP requests are processed on a first-come, first-served basis, within the determined FY limits based on employee group.
Please make note of the following important deadlines for FY23 EAP requests:
- Prepay requisitions and receipts: Ensure approval from managers and HRSTM by Friday, June 9.
- Spend authorizations and expense reports: Obtain approval from managers and HRSTM no later than Friday, June 16.
There will be no exceptions to these deadlines unless you are attending and traveling (if applicable) to an approved EAP program between June 19 and June 30, 2023. If this applies to you, then your EAP reimbursements via spend authorizations and expense reports can be approved by managers and HRSTM up to Wednesday, July 12, 2023. If you miss the July 12 deadline, you will forfeit your eligibility for reimbursement for approved FY23 EAP events and applicable travel events.
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“When Life Gets Legal:” Webinars for All Employees
“When Life Gets Legal” is a series of virtual forums that explore how everyday life events can have legal implications. These forums are hosted and presented by Legal Resources and our network attorneys and cover a wide range of topics, including financial hardship, caregiving, and family matters. Even if you are not enrolled in the Legal Resources Plan, all employees are welcome to attend. The topics and dates are as follows:
- Family Matters: Marriage, Divorce, and Custody
June 14, September 13, December 13 - Caregiving: Elder Law, Disabled Children, Guardianship
July 12, October 11
- Financial Hardship: Debt, Bankruptcy, and Foreclosure
August 16, November 8
All sessions are recorded live and available on demand. Recorded sessions are located on the registration page. To access those sessions, click the registration page or scan the QR code with your device’s camera to be directed to the recorded sessions located on the registration page. Register and access recorded sessions here.
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Celebrate Pride Month with MC Library
June is LGBTQ+ Pride Month! MC Library collections include extensive offerings on topics related to LGBTQ+ issues, including literature, history and identity, art and media, trans and nonbinary issues, intersex, and Two-spirit. Each campus library has a beautiful display of these materials, so make sure to visit us this June!
- Books and e-books (like the Pulitzer Prize-winning Less by Andrew Sean Greer)
- Streaming films (including the Academy Award winner for best picture, Moonlight
- Academic resources like databases and journal
- Community resources like MC Pride and Allie
- Local Pride celebration
We hope you’ll find this guide helpful, not only for your own use but also for incorporation into the classroom or programming.
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Employee Data Dashboard for June 2023
The HRSTM Employee Data Dashboard provides monthly data about Montgomery College employees to encourage employees to access on-demand information and resources.
Some of the HRSTM staff will be out on Professional Development Leave during June, which will impact regularly scheduled updates of the data dashboard. As a result, the data dashboard will be updated on June 20, 2023.
The updates contain broad information, such as the total number of employees broken down by employee type and demographic category. We believe this dashboard will assist employees with answering queries, planning, and recognizing personnel trends at MC.
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Reminder: Complete Your Ethics Self-Reflection Questionnaire (ESQ) by June 30, 2023
FY23 Required Training includes completion of the Ethics Self-Reflection Questionnaire (ESQ). The ESQ is a short, web-based questionnaire intended to prompt self-reflection and further integrate the College’s ethical expectations into Montgomery College’s culture. This questionnaire presents examples of workplace conduct and asks the participant to rate the extent to which their own behavior accords with each example.
Important things to note for the Ethics Self-Reflection Questionnaire (ESQ):
- The Ethics Self-Reflection Questionnaire will not store responses or save data in any College system so that employees may evaluate themselves candidly
- The exercise is estimated to take about 10–12 minutes to complete.
- After completing the questionnaire, employees will need to create a certificate of completion bearing their name as proof of participation to share with their supervisor.
- Employees will have to complete the questionnaire again if they did not generate and save the certificate.
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Reminder: Complete FY23 Required Training by June 30
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MC Wellness: Transforming Your Health and Well-Being Join us for upcoming MC Wellness events and activities aimed at improving your mental and physical health.
Proactive Care for Your Wellness!
Preventive care can help you stay well and save you money in the long run. MC Wellness is raffling gift cards monthly to any benefit-eligible employees that have completed a preventative dental cleaning and annual physical. Two gift cards, one for a dental cleaning and one for a yearly physical, will be raffled off monthly through 2023 for eligible employees that register here. Prizes are considered taxable income.
NEW: Pickleball for MC Employees!
Join us for a pickleball sampler on Tuesday, June 27, from 11 a.m.–1:30 p.m. in PE 137A. Come meet Pickleball Coach Art Shenk, learn basic pickleball skills (if you are new to the sport), or practice your pickleball skills if you have played before. Join for as little or as long as your schedule allows. Supplies will be provided. Pre-register here, but drop-ins will be welcome.
Pickleball sessions (for all levels) will begin in Rockville, PE137A, on Thursday, July 13.
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June Is National Smile Month: Focusing on Oral HealthPreventing tooth and periodontal diseases with preventative dental care can help you maintain a healthy smile.
- Brush and floss your teeth every day.
- If you chew gum, use only sugarless gum.
- Avoid tobacco products.
- Incorporate more vegetables and fewer sugary and carbonated drinks into your diet.
- Schedule regular dental cleanings every six months (or more frequently as your dentist advises).
As a reminder, if you are a Cigna member, you are eligible for Cigna Dental WellnessPlus®. When you receive preventive dental care (i.e., schedule a yearly cleaning and check-up), your annual dollar maximum increases for the next plan year, assuming you stay enrolled with Cigna. If you don’t get preventative dental care, your annual dollar limit stays the same.
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| Important Dates Thursday, June 8
“YuJa Video Basics: A College-Sponsored Resource to Upload Videos for Your Students,” 2–4 p.m., in Workday.
Saturday, June 10Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors due in Workday by noon.
Wednesday, June 14“Performance Management Workshops - Self-Evaluation,”
2–3:30 p.m., in Workday.
Sunday, June 18
Father’s Day
Monday, June 19Juneteenth National Independence holiday; the College is closed.
Wednesday, June 21“Summer Staff PD 2023 - Microsoft Excel Essentials”
9:00 a.m.–noon,
in Workday.
Saturday, June 24Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors due in Workday by noon.
Saturday, July 8Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors due in Workday by noon.
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- Access Control Specialist/Locksmith
- ACES Student Success Coordinator
- Architectural Technology FT Faculty
- Building Services Worker
- Building Services Worker Lead
- Financial Aid Specialist
- Financial Records Assistant
- Instructional Associate (part-time)
- Instructional Lab Coordinator
- Nursing Instructional Faculty FT
- Nursing Program Manager II
- Part-time Faculty English and Reading Instructors
- Public Safety Officer II
- Surgical Technology FT Faculty
- Temporary - Childcare Assistant Teacher
- Temporary Instructional Support (Preschool Classroom Aide)
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Workday Support for Employees
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Become a Contributor for Employee MattersAre you interested in submitting an article for publication or becoming a regular columnist for Employee Matters?
We’re always looking for fresh College and employee-related content and we'd love to collaborate with you and hear your story.
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Emergency Evacuation Accommodation It is important for all employees to have an emergency evacuation plan in place in the event of an emergency. Those who may need assistance during an evacuation due to a disability should consider identifying themselves to employers and building managers to aid in the planning process.
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The MC Wellness program offers online and in-person classes, including aqua fitness and swimming, barre, cardio and strength circuit, movement break, Pilates, toning and abs, yoga, Zumba ®, and more. Visit the Wellness page for the 2023 spring schedule and descriptions of classes.
Visit MC Wellness for class schedules, wellness forms, and resources.
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Join the MC Employees Facebook Group
Stay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.
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Employee Matters Newsletter OnlineMiss an issue? Find current
and previous issues of the Employee Matters newsletter, as well as other Human Resources and Strategic Talent Management (HRSTM) news and employee communications here.
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