Reminder: Period Activity Pay Deadlines for Winter 2023–24 and Spring 2024
As a reminder, Period Activity Pay (PAP) is how all part-time faculty (PTF) are paid in Workday and must be entered by Administrative Aides (AAs) based on the timelines set by the Office of Human Resources and Strategic Talent Management (HRSTM) to ensure timely payment. Please note the following PAP dates for the upcoming winter session and spring semester.
Winter Pay for Instructional Part-Time Faculty
Any instructional PTF classes over the annual 2023–24 winter session, which begins on December 18, 2023, and ends January 19, 2024, will be paid over two (2) pay dates. The pay dates for the winter session will be January 12, 2024, and January 26, 2024. AAs were contacted directly with specific details. View the full Winter PAP memo for AAs supporting part-time faculty.
Spring Pay for Non-Instructional Part-Time Faculty (Counselors)
Any non-instructional PTF (counselors) working before the spring semester classes begin on January 22, 2024, will be paid over 11 pay dates. The first pay date for the spring semester for PTF counselors only will be January 12, 2024, and the 11th and final pay will be on May 31, 2024. AAs were contacted directly with specific details. View the full Spring PAP memo for AAs supporting PTF counselors.
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Payroll: Year-End Timesheet, Time Off, and Tax Statement Reminders
In preparation for the final pay periods and pay dates of 2023, please review the December 4 memo regarding important year-end payroll information, including details about the final early timesheet deadline on Wednesday, December 20 and how to change your elections in Workday to receive your annual tax statements electronically.
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Retirement: Personalized Financial Guidance with Voya on December 19
As part of our ongoing commitment to your financial well-being, we invite you to meet one-on-one with Larry Weber from Voya on Tuesday, December 19, from 10 a.m. to 4 p.m. to review your 403(b) and 457(b) retirement plans or learn more about these programs. Secure your spot by scheduling a meeting.
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Final Reminder: 2023 Full-Time Staff and Administrators Time-Off Reporting and Carryover
The end of the calendar year is approaching, so we wanted to remind full-time staff and administrators about the College’s annual and personal time off carryover limits and deadlines. The deadline for annual and personal leave for 2023 is Friday, December 22.
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Employee Data Dashboard for December 2023
HRSTM’s Employee Data Dashboard provides monthly data about Montgomery College employees to encourage employees to access on-demand information and resources.
The dashboard has been updated as of December 13, 2023.
The updates include broad information, such as the total number of employees broken down by employee type and demographic category. We believe this dashboard will aid you in answering questions, planning, and identifying personnel trends at MC.
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Final Invoice and Expense Payments for 2023 Due by December 20
All submissions on or after Thursday, December 21, 2023, will be processed during the first scheduled check run after the return from Winter Break on Thursday, January 4, 2024.
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MC Wellness: Prioritizing Mind and Body for a Balanced LifeAt Montgomery College, we champion your well‑being through diverse employee activities and wellness initiatives. Come participate in the final MC Wellness events for 2023.
December 1–31
Exclusive Offer at Onelife Fitness
Join Onelife Fitness during December and enjoy a $0 (zero dollar) joining fee exclusively for MC employees (show your ID). This will be automatically applied if you join at the Germantown location. If you plan to join at any other location, contact Megan Cooperman before visiting Onelife Fitness to secure this discount.
Wednesday, December 13Virtual Healthy Happy Hour Piano Bar
Destress and relax on Zoom from 4 to 5 p.m. with a live piano player and singer. Join from anywhere and bring your song requests.
Thursday, December 14Sound Meditation for Stress Relief
Join us at Central Services (CT) in S108 BOT Gallery at 3:15 p.m. for a soothing and rejuvenating experience to de-stress through sound meditation.
Friday, December 15Fitness Centers Close for Winter Break
The Open Fitness Centers on campus will close at 2 p.m., and the MC Wellness classes end for the fall semester. The spring semester schedules and classes will be published in early January.
Winter Pop-Up Wellness Classes
Monday, December 18
Virtual Zoom Yoga Slow Flow/Yoga Nidra with Allison from 7 to 7:45 p.m. A gentle, slow flow is followed by a guided meditation. Register here.
Tuesday, December 19
Pickleball at Rockville campus from 11:30 a.m. to 1:30 p.m. in the small gym PE 137A. Drop in anytime to play. If you are new to pickleball, come by anytime for a quick lesson.
Virtual Zoom Toning and Core with Megan from noon to 12:45 p.m. Have weights and a yoga mat available. Join here.
Wednesday, December 20
Virtual Zoom Standing Stretch Break from 3 to 3:15 p.m. Drop in on Zoom.
Thursday, December 21
Virtual Zoom Yoga Slow Flow/Yoga Nidra with Allison from 12:15 to 1 p.m. Register here.
Fitness and Yoga Videos on Demand If you are interested in receiving free fitness and yoga videos to use on demand during Winter Break, please contact Megan Cooperman.
Self-Care Winter Wellness Bingo ChallengeWe invite you to participate in the MC Wellness Employee Wellness Bingo challenge during the winter break vacation. Print the MC Wellness Bingo card, complete the square challenges, and write the date of completion on each square. Complete a minimum of one row or one column (horizontal, vertical, or diagonal) and send your card to Megan Cooperman by January 8, 2024, to enter a raffle for prizes, including $50 gift cards.
- If you complete one (1) row, column, or diagonal, you will get one (1) entry.
- If you complete two (2) rows, columns, and/or diagonals, you will get two (2) entries
- If you complete the entire card, you will get four (4) entries.
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Student Worker Extension and Termination
This is a courtesy reminder to plan for your student workers’ extensions and terminations for the next semester. Managers and supervisors are responsible for extending and terminating student worker assignments in Workday. Before you extend or terminate Federal Work Study (FWS) students, please contact Derek Thompson or Santiago Bonilla for FWS eligibility.
The links to the job aids are available below:
- To Extend Employment (job aid): The request to extend a student worker will be sent to the registrar to confirm enrollment. Please ensure that the student worker is registered for six (6) credits for the next semester (12 if an international student). Enter 5/24/2024 as the end date for the extension.
- To Terminate Employment (job aid): Please note that if a manager does not act to extend the end date of a student worker prior to the assignment end date, the student worker’s employment will automatically terminate on the end date.
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Recruiting: Hiring Part-Time Faculty for Spring 2024
Hiring managers should submit job requests for part-time faculty (PTF) for the spring semester. The deadline is Monday, January 8. If you have any questions, need assistance with posting ads, and/or with the hiring process, please contact Roz Sanders or Josh Feranil.
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Employee Matters on Hiatus Until January 10Due to Winter Break, Employee Matters will not publish on Wednesday, December 20, 2023, or January 3, 2024, but will resume on Wednesday, January 10, 2024. We wish all MC employees and their families a safe and wonderful holiday season. Enjoy the break!
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| Important Dates Friday, December 15“Engaging Quiet Students: Including Silence in Active Learning,” 1–2 p.m., in Workday.
Monday, December 18“Safe Zones,”
9 a.m.–4:30 p.m., in-person at MK 123.
Wednesday, December 20Early timesheet deadline due to Winter Break: Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
“Microsoft Outlook Essentials Plus - Fall 2023,”
9 a.m.–noon, in Workday.
December 23–January 1Winter Break; College closed.
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- Campus Police Officer
- Construction Trades Worker
- Digital Media Producer Director II
- Energy Conservation Manager
- Food Security Program Coordinator
- Grounds Maintenance Worker
- Operations and Maintenance Lead
- Part-time Faculty Adult ESOL and Literacy GED TESOL Training Institute Instructor
- Part-time Faculty Adult WDCE ESOL and Literacy Instructors
- Part-time Faculty Biology Instructor
- Part-time Faculty Health Instructor
Part-time Faculty History Instructor
- Part-time Faculty Mathematics, Statistics, and Data Science Instructor
- Part-time Faculty Psychology Instructor
- Part-time Faculty Radiologic Technology Instructor
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Workday Support for Employees
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Is Your Contact Information Up to Date in Workday?
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Become a Contributor for Employee MattersAre you interested in submitting an article for publication or becoming a regular columnist for Employee Matters?
We’re always looking for fresh College and employee-related content, and we’d love to collaborate with you and hear your story.
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Emergency Evacuation Accommodation It is important for all employees to have an emergency evacuation plan in place in the event of an emergency. Those who may need assistance during an evacuation due to a disability should consider identifying themselves to employers and building managers to aid in the planning process.
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The MC Wellness program offers online classes and
in-person classes daily for aqua fitness, cardio and strength circuits, desk stretching, pickleball, Pilates, Tai Ji, yoga, and Zumba.
All classes are complimentary for Montgomery College employees, their spouses, and retirees.
MC employees and retirees are required to register before they can participate in the FY24 wellness program.
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Join the MC Employees Facebook GroupStay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.
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