Employee Matters: June Special Edition
Welcome to the June edition of Employee Matters! This issue is filled with College updates, event information, and key deadlines you’ll want to know about.
Please note, this will be the only newsletter you will receive for the month of June. The next issue will be on Wednesday, July 10.
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Deferred Pay Program
The Deferred Pay Program (DPP) for full-time faculty is now open for the 2024-2025 academic year.
To learn more about eligibility, how DPP deductions are calculated, and the benefits and limitations of the program, please visit the Deferred Pay Program page on the Office of Human Resources and Strategic Talent Management (HRSTM) website.
Additionally, please also read the DPP memo that was sent out on Tuesday, June 4, 2024, for important reminders and information.
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Summer Period Activity Pay Due Dates for Faculty
Summer I (202440) classes started on May 28 and will end on July 7. In order for full-time and part-time faculty to be paid by June 14, 2024, all Period Activity Pays must be completed and approved by the dean or chair by EOD Thursday, June 6.
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Honoring LGBTQIA+ Pride Month
Lesbian, gay, bisexual, queer/questioning, intersex, asexual (LGBTQIA+) Pride Month is celebrated annually in June, providing an opportunity for LGBTQIA+ communities to gather and celebrate their freedom to live authentically. It also recognizes the ongoing fight for equality.
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Voya: Final Retirement Plan Meeting on June 11
Don’t miss out on the final virtual meeting of this fiscal year to learn about the Montgomery College 403(b) and 457(b) retirement plans. Schedule a one-on-one virtual meeting with Voya, available from 9 a.m. to 7 p.m. on Tuesday, June 11. Register here. Can’t make it on June 11? Click here to schedule an appointment on an alternate day.
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Employee Data Dashboard for June 2024
The HRSTM Employee Data Dashboard provides monthly data about Montgomery College employees to encourage employees to access on-demand information and resources.
Due to our regularly scheduled updates of the data dashboard, it will be updated on June 12, 2024.
The updates contain broad information, such as the total number of employees broken down by employee type and demographic category. We believe this dashboard will assist employees with answering queries, planning, and recognizing personnel trends at MC.
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Summer Pause on SRAs,Teachers’ Pension, and 10-Month Employee Deductions Begins June 13
As you may be aware, deductions for Supplemental Retirement Annuities (SRAs), the Teachers’ Pension System, and 10-month employees’ insurance are based on 20 pays and therefore are stopped over the summer. Pay received between June 13 and August 23 will not include these deductions.
Employees who are enrolled in the Employees Pension System and 12‑month employees have deductions taken all year long (26 pays). Full-time faculty who are enrolled in the Deferred Pay program have their pay spread out over 26 pays but remain on 20 pays for insurance deductions. See the FY25 pay periods and pay dates schedule. If you have any questions, please contact the HR Benefits team.
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Equitable: Financial Planning Summer Series
Equitable is hosting a series of virtual financial planning seminars, covering topics such as retirement benefits, portfolio strategies, investment ideas, and tax strategies.
Financial planning dates and registration links:
• Tuesday, June 18, 4 p.m. Register here.
• Wednesday, June 19, 5:30 p.m. Register here.
• Friday, June 21, noon. Register here.
If you are unable to attend on one of the above dates, you can schedule an individual meeting here.
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Reminder: Complete Your FY24 Self-Evaluations by June 28The 2024 performance evaluation process for staff, department chairs, and administrators is now underway.
The timeline for this year’s process is as follows:
Timeline for 12-Month Staff, Department Chair, and Administrator Evaluations
- Monday, May 20: Launch the annual FY24 performance evaluation in Workday.
- Friday, June 28: Recommended deadline for self-evaluation.
- Friday, August 16: Deadline for supervisor evaluations and submitted acknowledgement by both employee and manager/supervisor.
Key points to note:
- New employees hired prior to October 1 are required to complete a FY24 annual performance evaluation.
- Deans must complete the FY24 performance evaluation for any department chair returning to faculty status on July 1.
- Department chairs returning to faculty status on July 1 must complete the FY24 performance evaluations of their staff direct reports.
- Employees who underwent a job change (promotion, transfer, etc.) after January 1, and reported to a new supervisor will receive feedback from their former supervisor/manager regarding their performance prior to the job change.
- Managers/supervisors changing jobs between May 20 and August 31 must complete the FY24 performance evaluations of their direct reports before they change positions.
- Managers/supervisors separating (i.e., retiring or resigning) from the College must complete the performance evaluations of their direct reports before their last day.
Register for a training.
Register for “Completing a Self-Evaluation FY24” workshop.
- Monday, June 10, 11 a.m.–noon
- Wednesday, June 26, 10–11 a.m.
Register for “Conducting a Performance Evaluation FY24” workshop.
- Tuesday, July 16, 11 a.m.–noon
- Wednesday, July 31, 10–11 a.m.
- Tuesday, August 13, 10–11 a.m.
Can’t attend the trainings?
Take a pre-recorded video demonstration course to help you understand the self-evaluation process.
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June 2024 Supervisor Orientation 2-Day Program
Join us for the Supervisor Orientation, a comprehensive two-day program created to empower supervisors at every level, on June 20 and June 25 from 8:30 a.m. to 5 p.m. at the Mannakee Building on Rockville Campus.
Whether you are a newly hired supervisor, a veteran MC employee recently promoted into a supervisory role, or an experienced MC supervisor seeking to refresh your knowledge, a recent promotion to a supervisory role, or stepping into a new chapter at the College, the New Supervisor Orientation is tailored to prepare you with indispensable insights, essential knowledge, and strategies to effectively lead and inspire a team at Montgomery College.
Mark your calendar for both days as each session seamlessly builds upon the other, ensuring a cohesive learning experience. Secure your spot now by enrolling through Workday. Don’t miss this chance to embark on a transformative journey towards becoming a skilled team leader.
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Empower Your Growth: Complete Your Required Training by June 28
HRSTM reminds all employees to complete their required training by the upcoming deadline of Friday, June 28.
To learn more and access the courses, please utilize the following resources:
Your engagement in these training opportunities reflects your dedication to personal growth and our shared mission. Let’s continue to elevate our knowledge and skills, making Montgomery College a beacon of excellence in education.
For any questions or further information, please feel free to reach out to the HR Help Desk at 240-567-5353.
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Maximizing EAP and PDAP Benefits: Deadlines and Utilization Updates
To make the most of this valuable benefit, eligible employees are reminded to prioritize their education and professional development. Remember, EAP and PDAP requests are processed on a first-come, first-served basis, within the determined FY limits based on employee group.
Please make note of the following important deadlines for FY24 EAP requests:
- All FY24 transactions must be completed, submitted, and fully approved by Friday, July 12.
- HRSTM recommends ensuring all requisitions and receipts for direct payment and all spend authorizations and expense reports for reimbursement are submitted for approval to managers and HRSTM before Monday, July 8 to allow time for corrections, if needed.
If you have an eligible EAP and PDAP event or program that spans both June and July, please contact EAP Requests or PDAP Requests for guidance.
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Celebrate June Heritage Month with MC Library
June is LGBTQ+ Pride Month and Caribbean American Heritage Month. The MC Library is excited to celebrate!
Stop by any of our campus library locations to view our beautiful displays and borrow books, films, and more related to LGBTQ+ Pride and Caribbean American Heritage. Or check out our online LGBTQ+ Pride and Caribbean American Heritage Guides. The guides include recommendations for books and e-books, streaming films, research resources, and local organizations related to LGBTQ+ Pride and Caribbean American history, culture, and thought.
We encourage you to use the guides for your own personal growth and share them with your students, who may benefit from learning more about these important heritage months.
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MC Wellness UpdatesTake care of your mind and body by participating in the upcoming MC Wellness activities.
June Is Men’s Health Awareness Month
Celebrate Men’s Health Month this June with a live webinar open to all, led by Dr. Winston from Mid-Atlantic Permanente Medical Group (MAPMG), board-certified urologist and men’s health advocate on Wednesday, June 12, at noon.
This webinar will address heart health, physical fitness, mental health, sexual health, and preventative care. Participants will gain insights and practical strategies for optimal health and longevity.
Women’s Health: Live Webinar Perimenopause and Menopause Series, Session II
Join our live webinar “Don’t Compensate for a Poor Diet with Exercise - The Macronutrient Connection to Fat Loss and Muscle Gain During Menopause” on Tuesday, June 11, at 12:15 p.m.
We’ll cover essential nutrients, healthy food choices, and the importance of water and supplements. The perimenopause and menopause series are open to everyone. If you are unable to attend, the Zoom webinar will be recorded and available for viewing later.
Hello Heart for Cigna Members
All Cigna healthcare members are eligible for Hello Heart, which offers free tools and resources to provide continual monitoring of your heart health. Take advantage and learn more here.
Wellness EAP Deadline for Gyms, Apps, and Class Reimbursements
All expense reports for FY24 wellness reimbursements must be submitted in Workday by Wednesday, July 3, at 5 p.m.
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| Important Dates Thursday, June 6
Saturday, June 8Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
Tuesday, June 11“Summer Staff PD 2024: Excelling in Customer Service,” 9:30–10:30 a.m., in Workday.
“Summer Staff PD 2024: Free, Diverse, and Abundant - Exploring the MC Library Resources for your Development,” 11 a.m.–noon, in Workday.
“Summer Staff PD 2024: Creating Respectful Workplaces: Empowering Awareness and Preventing Harassment,” 2–3 p.m., in Workday.
Thursday, June 13
“Summer Staff PD 2024: Influencing Positivity,”
9:30 a.m.–10:30 a.m.,
in Workday.
“Summer Staff PD 2024: Enhancing Communication Competence,” 11 a.m.–noon, in Workday.
“Summer Staff PD 2024: Workplace Diversity,”
2–3 p.m., in Workday.
Friday, June 14“The Journey Towards Becoming an Antiracist Institution - Summer 2024,”
10 a.m.–noon, in Workday.
“YuJa Open Lab,”
3–4 p.m., in Workday.
Sunday, June 16Father’s Day
Monday, June 17
“Summer Staff PD 2024: Preparing for Management,”
9:30–10:30 a.m., in Workday.
“Summer Staff PD 2024: Creative Problem Solving,”
11 a.m.–noon, in Workday.
“Summer Staff PD 2024: Public Speaking Confidence,”
2–3 p.m., in Workday.
Wednesday, June 19Juneteenth National Independence holiday; College closed.
Thursday, June 20
“Summer Staff PD 2024: Constructive Feedback,”
9:30–10:30 a.m., in Workday.
“The Journey Towards Becoming an Antiracist Institution - Summer 2024,”
10 a.m.–noon., in Workday.
“Summer Staff PD 2024: Creative Content Creation with Adobe Express: A Workshop for College Staff,”
11 a.m.–noon, in Workday.
“Summer Staff PD 2024: Stress Reduction and Mindfulness,” 2–3 p.m., in Workday.
Saturday, June 22
Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
Wednesday, July 3
EARLY DEADLINE:
Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
Thursday, July 4
Independence Day holiday; College closed.
Friday, July 5
Independence Day holiday; College closed.
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- Advancement Services Manager
- Alumni Specialist
- Associate Senior Vice President, Operational Effectiveness, and Strategic Initiatives
- Building Services Worker
- Campus Police Officer
- Disability Support Services Non-Instructional Full-time Faculty (ASL required)
- Enrollment Services VA Specialist
- Grounds Maintenance Worker
- IgnITe Hub Lab Coordinator
- Instructional Associate
- Inventory and Property Control Specialist
- Operations and Maintenance Lead
- Part-time Faculty Computer Science Instructor
- Part-time Faculty Counseling
- Part-time Faculty Psychology Instructor
- Part-time Sculpture Instructor
- Part-time Faculty Sociology Instructor
- Part-time Faculty WDCE Information Technology Instructor
- Program Assistant
- Public Safety Officer II (Cpl.)
- Records and Registration Specialist
- Simulated Learning Experiences Coordinator
- Temporary Fitness Trainer
- Temporary MC Employee Wellness Instructor
- Temporary Preschool Classroom Aide
- Temporary Sign Language Interpreter
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Workday Support for Employees
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Become a Contributor for Employee MattersAre you interested in submitting an employee-related article for publication or becoming a regular columnist for Employee Matters?
We’d love to collaborate with you and hear your story. Please submit your article to Tiffani Smith, Mondays by noon.
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Emergency Evacuation Accommodation It is important for all employees to have an emergency evacuation plan in place in the event of an emergency. Those who may need assistance during an evacuation due to a disability should consider identifying themselves to employers and building managers to aid in the planning process.
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The MC Wellness program offers online classes and
in-person classes for aqua fitness, cardio and strength circuits, desk stretching, nutrition consultations, pickleball, yoga, Zumba, and more.
All classes are complimentary for Montgomery College employees, their spouses, and retirees.
MC employees and retirees are required to register before they can participate in the FY24 wellness program.
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Back Issues of Employee Matters Newsletter Online
Miss an issue? Find current
and previous issues of the Employee Matters newsletter, as well as other Human Resources and Strategic Talent Management (HRSTM) news and employee communications here.
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Join the MC Employees Facebook GroupStay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.
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