Payroll: Year-End Timesheet, Time Off, and Tax Statement Reminders
In preparation for the final pay periods and pay dates of 2024, please review the memo regarding important year‑end payroll information, including details about the final early timesheet deadline on Wednesday, December 18, 2024, and how to change your elections in Workday to receive your annual tax statements electronically.
Employees must make changes to their Form W2 election—paper or electronic (recommended)—in Workday by Friday, December 20, 2024.
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Legal Resources: Consumer Protection WebinarJoin Legal Resources on Wednesday, December 11, 2024, from noon to 1 p.m. for a live webinar in the When Life Gets Legal series, focusing on consumer protection.
Learn how to deal with major product defects, how to get a warranty or insurance company to comply with coverage, and see a brief overview of the small claims court process.
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Reminder: 2024 Full-Time Staff and Administrators Time Off Reporting and Carryover
The end of the calendar year is approaching, so we wanted to remind full‑time staff and administrators about the College's annual and personal time off carryover limits and deadlines.
The deadline for annual and personal time off for 2024 is Friday, December 20, 2024. Note that accrued time off balances update once the pay period is officially closed, so typically, this means using the first date of the following pay period to check your balance for the period that just closed. At the end of the year, due to the winter break holidays, check your balance as of December 20, 2024, and add your normal annual time off accrual amount based on years of service for the most accurate balance.
Please read the original November 7 Time Off Reporting and Carryover memo here.
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Reminder: Period Activity Pay Deadlines for Winter 2024–25 and Spring 2025
As a reminder, Period Activity Pay (PAP) is how all part-time faculty (PTF) are paid in Workday and must be entered by administrative aides (AAs) based on the timelines set by the Office of Human Resources and Strategic Talent Management to ensure timely payment. Please note the following PAP dates for the upcoming winter session and spring semester.
Winter Pay for Instructional Part-Time Faculty
Any instructional part-time faculty classes over the AY2024–25 Winter Session, which begins on December 23, 2024, and ends January 24, 2025, will be paid over three (3) pay dates. The pay dates for the winter session will be January 10, 2025, January 24, 2025, and February 7, 2025. AAs and department chairs were contacted directly with specific details. View the original winter PAP memo from December 2 for AAs supporting part-time faculty here.
Spring Pay for Non-Instructional Part-Time Faculty (Counselors)
Any non-instructional part-time faculty (counselors) working before the Spring Semester classes begin on January 27, 2025, will be paid over 11 pay dates. The first pay date for the spring semester for PTF counselors only will be January 10, 2025, and the 11th and last pay will be on May 30, 2025. AAs and department chairs were contacted directly with specific details. View the original spring PAP memo from December 2 for AAs supporting counselors here.
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Retirement: Corebridge Financial Meetings
Nicholas Sigism, one of the retirement plan providers from Corebridge Financial, will be onsite at two (2) MC locations to meet with employees for personal retirement planning sessions.
- Takoma Park/Silver Spring: Thursday, December 5, 2024, 10 a.m.–2 p.m., in CM 210A. Register here.
- Rockville: Thursday, December 12, 2024, 10 a.m.–2 p.m., in SC 151. Register here.
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Save the Date: March 19
Staff Enrichment Day 2025
Mark your calendars for Staff Enrichment Day, scheduled for Wednesday, March 19, 2025, from 8 a.m. to 4 p.m. at the Germantown Campus. This year’s theme is “Stronger Together: Transforming Tomorrow,” offering a day to reconnect with colleagues, network, learn, and have fun!
Workshop Proposals: Interested in facilitating a workshop? Submit your proposal by Friday, February 7, 2025, here.
Staff Distinguished Service Award: Nominate a deserving staff member for this prestigious award by Friday, February 7, 2025, here.
Degree Completion Recognition: If you’ve completed or will complete a degree or certificate program by May 2025, submit the Degree Completion Form by Friday, February 7, 2025, here.
Keynote Speaker Recommendations: Submit your suggestions for an internal or external keynote speaker by Friday, December 13, here.
Volunteer Opportunities: Interested in helping during the event? Sign up to volunteer here.
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Talent Acquisition: Student Worker Extension and Separation for Spring 2025
As the fall semester concludes, please plan for your student workers’ extensions and separations for spring 2025. Managers and supervisors are responsible for processing these updates in Workday.
For Federal Work Study (FWS) students, Financial Aid will contact you directly. Be sure to wait for their continuation notice before extending or separating any FWS assignments.
If your student workers are part of Raptor Central, student recruitment, or the Office of Records and Registration, please reach out to Ms. Nichole Land before taking action.
Job aids are available to assist with the process:
- To extend employment: Ensure the student is registered for at least six (6) credits (12 for international students). Enter 5/23/2025 as the end date for the extension.
- To separate employment: If no action is taken before the assignment end date, the student worker’s employment will automatically end.
For more details, refer to the original November 4 memo here. If you have any questions, contact Josh Feranil.
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Important Dates Thursday, December 5
Faculty Council Meeting,
noon–2 p.m.; join via Zoom here.
Staff Council Meeting,
1–3 p.m.; join via Zoom here.
Friday, December 6
“First Faculty Fridays: Improve Document Accessibility with Microsoft 365 Tools,” 1:30–3 p.m., in Workday.
Saturday, December 7
Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
Monday, December 9
Academic Services Council Meeting, 11 a.m.–1 p.m.; join via Zoom here.
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- Enrollment Services Specialist, Temporary
- Italian Instructor, Part‑Time Faculty
- Nursing Lab and Clinical Associate
- Operations and Maintenance Lead
- Painter
- Philosophy Instructor, Part‑Time Faculty
- Simulated Learning Experiences Coordinator
- Visual, Performing, and Media Arts Instructor, Part‑Time Faculty
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Visit Careers at MC to view the current academic and staff openings.
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Workday Support for Employees
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Become a Contributor for Employee MattersAre you interested in submitting an employee-related article for publication or becoming a regular columnist for Employee Matters?
We’d love to collaborate with you and hear your story. Please submit your article to Tiffani Smith, Fridays by noon.
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Emergency Evacuation Accommodation In the event of an emergency, all employees should have an emergency evacuation plan. Those needing assistance during an evacuation due to a disability should inform their employers and building managers to aid in the planning process.
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MC Wellness classes are FREE for MC employees, their spouses, and retirees. MC Wellness features weekly fitness classes, challenges, special events, and more. To learn more, click here.
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Join the MC Employees Facebook GroupStay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.
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