FY25 EAP and PDAP Updates
We’re excited to announce improvements to the Educational Assistance Program (EAP) and Professional Development Assistance Program (PDAP) process, effective January 2025.
Key updates:
- Streamlined One-Step Process: Starting Monday, January 6, 2025, direct payments and non-travel reimbursements will be simplified to a one-step process. EAP/PDAP travel will still require pre-approval via Spend Authorization.
- Annual Acknowledgement Form: Employees will now submit an acknowledgement form once per fiscal year, instead of for each individual request. Existing forms submitted since July 1, 2024, will cover all requests through June 30, 2025.
As a reminder, tuition benefits above $5,250 and wellness reimbursements may have tax implications each calendar year. Targeted emails will be sent to affected employees.
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Final Invoice and Expense Payments for 2024 Due by December 18
All invoices and expense reports must be submitted and fully approved by COB on Wednesday, December 18, 2024, in order to be processed during the final check run prior to the winter break on Friday, December 20, 2024. This includes any Education Assistance Program and Professional Development Assistance Program requests.
All submissions on or after Saturday, December 21, 2024, will be processed during the first scheduled check run after the return from the winter break on Monday, January 6, 2025.
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Talent Acquisition: Hiring Part-Time Faculty for Spring 2025
As the spring semester approaches, please ensure the hiring process for part-time faculty (PTF) is completed by Saturday, January 18, 2025. Meeting this deadline allows for a smooth onboarding process and ensures candidates are ready to start on time.
Hiring requests submitted after Saturday, January 18, 2025, may experience delays and could affect candidates’ start dates.
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Payroll: Year-End Timesheet, Time Off, and Tax Statement Reminders
In preparation for the final pay periods and pay dates of 2024, please review the memo regarding important year‑end payroll information, including details about the final early timesheet deadline on Wednesday, December 18, 2024, and how to change your elections in Workday to receive your annual tax statements electronically.
Employees must make changes to their Form W2 election—paper or electronic (recommended)—in Workday by Friday, December 20, 2024.
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Employee Data Dashboard for December 2024
The HRSTM Employee Data Dashboard provides monthly data about Montgomery College employees and encourages employees to access on‑demand information and resources.
The data dashboard has been updated as of December 6, 2024.
The updates include broad information, such as the total number of employees broken down by employee type and demographic category. We believe this dashboard will aid you in answering questions, planning, and identifying personnel trends at MC.
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Final Reminder: 2024 Full-time Staff and Administrators Time Off Reporting and Carryover
Winter break is almost here. This is a final reminder for full-time staff and administrators about the College's annual and personal time off carryover limits and deadlines. The deadline for annual and personal time off for 2024 is next Friday, December 20.
Note that accrued time off balances update once the pay period is officially closed, so typically, this means using the first date of the following pay period to check your balance for the period that just closed. At the end of the year, due to the winter break holidays, check your balance as of December 20, 2024, and add your normal annual time off accrual amount based on years of service for the most accurate balance (e.g., 4.61 hours, 6.15 hours, or 8 hours).
Please read the original November 7 Time Off Reporting and Carryover memo here.
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ELITE: “Building Belonging Through Plain Language”
Clear and effective communication is key to fostering belonging and building connections within the MC community. The “Building Belonging Through Plain Language” course is a convenient, one-hour virtual training you can take at your own pace to sharpen your communication skills.
This course will introduce you to the fundamentals of plain language, empowering you to create clear, inclusive, and audience-focused messages.
You’ll learn how to:
- Define plain language and explain its importance at MC.
- Foster a sense of belonging by prioritizing your audience and communication goals.
- Apply five (5) practical principles of plain language in your interactions.
Sign up for the course in Workday here.
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MC Wellness Updates
Discover upcoming opportunities to prioritize your health and well-being. From holiday activities to mindfulness programs, there’s something for everyone.
Holiday Line Dancing
Friday, December 13, 2024, 5–6 p.m.
Enjoy a free line dancing class with instructor Gizelle Merced at Life Time Fitness Gaithersburg. Waivers required. RSVP here.
Healthy Holiday Piano Bar
Tuesday, December 17, 2024, 1–2 p.m.
Celebrate the season with a live piano bar! Join in person at Central Services (CT) in S108 or via Zoom. Snacks provided. Register here.
Onelife Fitness Deal
Ends Tuesday, December 31, 2024
Join Onelife Fitness with $0 enrollment through December. Learn more here.
Mental Health First Aid Training
Friday, January 17, 2025, 8:30 a.m.–2:30 p.m.
Earn certification to support mental health at work. Hybrid format at CT (BOT S108). Email Megan Cooperman to register.
Renew: A Mindfulness Program
Monday, January 20, 2025
Kick off the new year with strategies to boost calm, focus, and energy. Register here.
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Retirement: Corebridge Financial Meeting at Rockville
Nicholas Sigism, one of the retirement plan providers from Corebridge Financial, will be onsite at the MC Rockville Campus to meet with employees for personal retirement planning sessions.
Thursday, December 12, 2024, 10 a.m.–2 p.m., SC 151. Register here.
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Reminder: Period Activity Pay Deadlines for Winter 2024–25 and Spring 2025
As a reminder, Period Activity Pay (PAP) is how all part-time faculty (PTF) are paid in Workday and must be entered by administrative aides (AAs) based on the timelines set by the Office of Human Resources and Strategic Talent Management to ensure timely payment. Please note the following PAP dates for the upcoming winter session and spring semester.
Winter Pay for Instructional Part-Time Faculty
Any instructional part-time faculty classes over the AY2024–25 Winter Session, which begins on December 23, 2024, and ends January 24, 2025, will be paid over three (3) pay dates. The pay dates for the winter session will be January 10, 2025, January 24, 2025, and February 7, 2025. AAs and department chairs were contacted directly with specific details. View the original winter PAP memo from December 2 for AAs supporting part-time faculty here.
Spring Pay for Non-Instructional Part-Time Faculty (Counselors)
Any non-instructional part-time faculty (counselors) working before the spring semester classes begin on January 27, 2025, will be paid over 11 pay dates. The first pay date for the spring semester for PTF counselors only will be January 10, 2025, and the 11th and last pay will be on May 30, 2025. AAs and department chairs were contacted directly with specific details. View the original spring PAP memo from December 2 for AAs supporting counselors here.
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Talent Acquisition: Student Worker Extension and Separation for Spring 2025
As the fall semester concludes, please plan for your student workers’ extensions and separations for spring 2025. Managers and supervisors are responsible for processing these updates in Workday.
For Federal Work Study (FWS) students, Financial Aid will contact you directly. Be sure to wait for their continuation notice before extending or separating any FWS assignments.
If your student workers are part of Raptor Central, student recruitment, or the Office of Records and Registration, please reach out to Ms. Nichole Land before taking action.
Job aids are available to assist with the process:
- To extend employment: Ensure the student is registered for at least six (6) credits (12 for international students). Enter 5/23/2025 as the end date for the extension.
- To separate employment: If no action is taken before the assignment end date, the student worker’s employment will automatically end.
For more details, refer to the original November 4 memo here. If you have any questions, contact Josh Feranil.
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Employee Matters on Hiatus Until January 15
Due to the winter break, Employee Matters will not publish on Wednesday, December 18, 2024, or January 8, 2025. We will resume publication on Wednesday, January 15, 2025. We wish all MC employees and their families a safe and wonderful holiday season. Enjoy your time off!
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Important Dates Thursday, December 12
“Safe Zones 2024,”
9 a.m.–1 p.m., Rockville Campus, Mannakee
Building, Room 123.
Monday, December 16
“Safe Zones 2024,”
noon–4 p.m., Takoma Park/Silver Spring Campus,
Pavilion Four, Room 203.
Tuesday, December 17
“Converting Original Courses to Blackboard Learn Ultra - Fall 2024,” 2–3:30 p.m., in Workday.
“Blackboard Learn Ultra – Ten Key Tips and Tricks,”
6:30–8 p.m., in Workday.
Wednesday, December 18
EARLY DEADLINES DUE TO WINTER BREAK:
- Timesheets for non-exempt (hourly) employees and Period Activity Pay for all part‑time faculty and WDCE instructors are due in Workday by noon.
- All invoices and expense reports for the final check run of 2024 must be submitted and fully approved in Workday by COB.
December 23–January 3
Winter Break; College closed.
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- Cloud Computing and Networking Technology Instructor, Part‑Time Faculty
- Computer Science Instructor, Part‑Time Faculty
- Global Humanities Instructor, Part‑Time Faculty
- Instructional Associate
- Philosophy Instructor, Part‑Time Faculty
- Preschool Classroom Aide, Temporary
- Spanish Instructor, Part‑Time Faculty
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Visit Careers at MC to view the current academic and staff openings.
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Workday Support for Employees
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Become a Contributor for Employee MattersAre you interested in submitting an employee-related article for publication or becoming a regular columnist for Employee Matters?
We’d love to collaborate with you and hear your story. Please submit your article to Tiffani Smith, Fridays by noon.
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Emergency Evacuation Accommodation In the event of an emergency, all employees should have an emergency evacuation plan. Those needing assistance during an evacuation due to a disability should inform their employers and building managers to aid in the planning process.
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MC Wellness classes are FREE for MC employees, their spouses, and retirees. MC Wellness features weekly fitness classes, challenges, special events, and more. To learn more, click here.
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Join the MC Employees Facebook GroupStay in the know by joining the MC Employees Facebook group. This group is only open to Montgomery College employees and will require approval to join.
Join. Like. Comment. Share.
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